People Tab

The People tab provides quick access to user contact information through the People Search, Advanced People Search (using individual criteria), and Advanced People Search - Organizations (using organization criteria). Your personal contact information may be modified by going to My HAN > My Profile. The People tab is also where you may find Organization profile information in the Organization Directory, participate in forum discussions and access HAN groups.

People Search

To search by first or last name (separate fields)

1. Click the People tab. You will see two user-input boxes on this page: First Name and Last Name.
2. Use beginning portions of either the individual's first name or last name for First Name and Last Name, respectively, to find additional details.

3. To view a user's individual details, just click on his or her name.

Advanced People Search (using individual criteria)

To search by first or last name, job title, address, and county

1. Click the People tab. You will see the simple search options described above.
2. Click the 'Advanced People Search' link located in the content area.
3. Enter and select your search criteria, noting that with the Job Title and County options, you can make multiple selections by holding the Ctrl key down to broaden your search. Then, click 'Search'.
   
   Example: searching for all Health Directors and Health Officers in Brown County or Buffalo County.
   
   
   Figure 1: People tab's Advanced Search form (using individual criteria)
4. Use the search results to view contact information or create (or add to) groups.

Advanced People Search (using organization criteria)

To search by organization name, type, address, and county (several fields)

1. Click the People tab. You will see the simple search options described above.
2. Click the 'Advanced People Search - Organizations' link located in the content area.
3. Enter and select your search criteria, noting that with the Organization, Organization Type, and Organization County options, you can make multiple selections (using the Ctrl key) to broaden your search. Then, click 'Search'.
   
   Example: searching for all HAN users from Audiology Clinics or Birthing Units.
   
   
   Figure 2: People tab's Advanced Search form (using organization criteria)
4. Use the search results to view contact information or export the results to a tab-delimited data file.

Organization Directory

To find information on organizations and their members

1. Click the People tab.
2. Click the Organization Directory button on the side navbar.
3. Search by County, Type, and/or Keyword:

   Note: To select a county from a map of Wisconsin

   • instead of the alphabetical list, you may click on the blue Wisconsin image. This will pop up a state map where you may select a county by clicking it on the map.
   Example: searching for Organizations of Type 'Universities/Colleges/Schools of Public Health'.
   
   
   Figure 3: People tab's Organization Directory form
4. Upon searching, clicking on one of the returned organization names will display information pertaining to the organization, including its members and administrators, and its place in the organization hierarchy (see figure 3). 'Parents' of the current organization are displayed in the navigation trail at the top of the page, and 'children' are displayed on the side navbar. To display a parent or child of the current organization, click on that organization's name.

   Note: Export To Palm

   • transfers contact information for all selected individuals in an organization to PDA device contact list.

   
   Figure 4: People tab's Organization Directory search results

Forums

Think about a forum as an electronic bulletin board where users can post questions, comments and replies. Any user may start a new topic or reply to an existing post. Users who belong to the "Object Administrators" group also have the ability to create new forums.

To participate in a forum discussion

1. Select the People tab and click the Forums link located on the side navbar. A list of existing forums appears.
2. Browse the list of forums and click on the title of the forum you wish to view.
3. Each main-level forum is then broken down into topics. You can create a new topic, if necessary.
4. Inside each topic is a list of posts. You can create a new post or reply to an existing one using the appropriate links on each page.

Groups

HAN Groups, found under the People tab, allow you to better communicate and collaborate with other HAN users. This area of the website allows you to join existing groups, remove yourself from a group, lookup group member details, and send messages to groups. Later, you will want to read about how HAN users can create and manage their own groups.

Working with Groups

1. Select the People tab and click the Groups link located on the side navbar.
2. Near the top of the page is a series of radio buttons that allow the user to see which groups you are already a member of, groups you can join, and groups you can send messages to:
   
   
   The list of groups for each selection appears below these radio buttons.

To see groups you are a member of

• From the Groups page select the 'Show groups you are a member of' radio button, if it is not already selected.
  
  Below is an example of a HAN group for a user who is already a group member:
  

To join a group

1. From the Groups page select the 'Show groups you can join' radio button.
• Note: some groups require you to apply for membership--the group owner approves or denies a request.
2. Click the 'Join this group' or 'Apply for membership' link.

• Once added to the group you will be taken to the list of groups to which you belong.

Below is an example of a group that requires you to apply for membership:

To remove yourself from a group

1. From the Groups page select the 'Show groups you are a member of' radio button, if it is not already selected.
2. Locate the group appropriate group and click the 'Remove' link.

To send an email message to a group

1. From the Groups page select the 'Show all groups you can send messages to' radio button.

2. Locate the desired group and click the 'Email Group' link. The broadcast email page loads.
   Note: some groups restrict who can send email messages to other group members

3. Complete the email subject and message, then click the Send button.
   The email is delivered to the recipients' preferred email location. They do not need to log in to the HAN to retrieve the email.
   
   Additional information: see details about using HAN Broadcast Email